State Health Society


About State Health Society
Rules & Regulations- Members









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1. Name of the Society

The Name of the Society shall be Rajasthan State Health Society,- hereinafter referred to as the Society

2. Area of operation

The area of operation of the Society shall be whole of the State of Rajasthan.

3. Location

The Society shall have its office at Directorate of Medical & Health, Swasthya Bhawan, Jaipur in the State of Rajasthan with liberty for it to establish one or more subordinate offices or outlets elsewhere in the State, if so required.

4. Objectives

The Society shall serve in an additional managerial and technical capacity to the Department of Health & Family Welfare, Government of Rajasthan for the implementation of National Rural Health Mission (NRHM) in the State.


5. Scope of functions

To achieve the above objectives, the Society shall direct its resources towards performance of the following key tasks:

·      Receive, manage (including disbursement to implementing agencies e.g. Directorate, District Societies, NGOs etc.) and account for the funds received from the Ministry of Health & Family Welfare, Government of India and other sourses.

·      Manage the NGO / PPP (public–private partnership) components of the NRHM in the State, including execution of contracts, disbursement of funds and monitoring of performance.

·       Function as a Resource Centre for the Department of Health & Family Welfare in policy/situational analysis and policy development (including development of operational guidelines and preparation of policy change proposals for the consideration of State Government).

·      Strengthen the technical / management capacity   of the State Directorate as well as of the Districts Societies by various means including through recruitment of individual / institutional experts from the open market (with total programme management costs for the State as a whole not exceeding 6% of the total programme costs).

·      Mobilize financial / non-financial resources for complementing/supplementing the NRHM activities in the State.

·      Organize training, meetings, conferences, policy review studies / surveys, workshops and inter-State exchange visits etc. for deriving inputs for improving the implementation of NRHM in the State.

·      Undertake such other activities for strengthening NRHM in the State as may be identified from time to time, including mechanisms for intra and inter-sectoral convergence of inputs and structures.

  For performing the above tasks, the Society shall:

·      Establish and carry out the administration and management of the Society’s Secretariat, which will serve as the implementation arm of the Society.

·      Create administrative, technical and other posts in the Secretariat of the Society as deemed necessary.

·      Establish its own compensation package and employ, retain or dismiss personnel as required.

·      Establish its own procurement procedures and employ the same for procurement of goods and services.

·      Make rules and bye-laws for the conduct of the activities of the Society and its Secretariat and add, rescind or vary them from time to time, as deemed necessary.

6. First members
of the Governing Body

The names, addresses, occupations and designations of the First Members of the Governing Body of the Society to whom by the rules and regulations of the Society, the management of the affairs of the Society is entrusted as required under the Societies Registration Act, 1958 are as follows:-

1.    Mr. D.C. Samant, Chief Secretary, GOR, Chairperson.

2.    Mr. A. K. Pande, Addl. Chief Secretary (Development), GOR, Co-Chairperson.

3.    Mr. R.K.Meena, Principal Secretary, Health & Family Welfare, GOR, Vice-Chairperson.

4.    Mr. Rajiv Mehrishi, Principal Secretary-Finance, Member.

5.    Mr. Ram lubhaya, Principal Secretary-Panchyati Raj and Rural Development, GOR, Member

6.    Mrs. Alka Kala, Principal Secretary-Women & Child Development, GOR, Member.

7-    Mrs. Neel Kamal Darbari, Secretary FW & Mission Director-NRHM, GOR, Executive Secretary.

 A copy of the rules of the Society certified to be a correct copy by three members of the Governing Body is filed along with this Memorandum of Association.


7. Declaration

We, the several persons whose names and addresses are given below having associated ourselves for the purpose described in this Memorandum of Association do hereby subscribe our names to this Memorandum of Association and set our several and respective hands hereunto and form ourselves into a Society under the Societies Registration Act, 1958, this………….day of 2005 at……………...

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S.No.

Name

Occupation and address

Status in Society

1.

Mr D.C. Samant

Chief Secretary, GOR.

Chairperson

2.

Mr. A. K. Pande

Addl.Chief Secretary (Development), GOR.

Co-Chairperson

3.

  Mr. R.K.Meena

Principal Secretary, Health & Family Welfare, GOR.

Vice-Chairperson

4.

  Mr. Rajiv Mehrishi

Principal Secretary-Finance, GOR.

Member

5.

  Mr. Ram Lubhaya

 

Principal Secretary-Panchyati Raj & Rural development, GOR.

Member.

 

6.

  Mrs. Alka Kala

Principal Secretary-Women & Child Development, GOR.

Member

7

 Mrs.Neel Kamal Darbari

Secretary FW & Mission Director-NRHM, GOR.

Executive Secretary



   

 

click to go topRAJASTHAN STATE HEALTH SOCIETY

 

THE RULES AND REGULATIONS

1.             SHORT TITLE

   1.1          These Rules and Regulations shall be called “The Rules and

Regulations of the Rajasthan State Health Society”.

1.2          These Rules shall come into force with effect from the date of registration of the Society by the Registrar of Societies.

2.             DEFINITIONS

2.1           In the interpretation of these Rules and Regulations, the following expressions shall have the following meaning unless inconsistent with subject or context:

3.             OFFICE 

3.1          Registered office of the Society shall be situated at Directorate of

Medical & Health, Swashya Bhawan, Jaipur.

3.2          The Society may set up its branch offices in the State.

4.             MEMBERSHIP

                4.1          The following shall be the member of the Society

Members

 

Convener & Executive Secretary                       :Special Secretary /Secretary-   H& FW, as Mission Director NRHM, Rajasthan.

4.2          The membership of a member of the Society and of the Governing Body shall terminate when she/he ceases to hold the office by virtue of which she/he was member and her/ his successor to the office shall become such member.

4.3          Non official members of the Society will be nominated by the Minister Medical Health & FW.  Nominated members shall hold office for a period of three years from the date of their nomination. Such members will be eligible for re-nomination for another period of 3 years.

4.4          The Society shall maintain a roll of members at its registered office and every member shall sign the roll and state therein his/her rank or occupation and address.  No member shall be entitled to exercise rights and privileges of a member unless he has signed the roll as aforesaid.

4.5          All members of the Governing Body shall cease to be members if they resign, become of unsound mind, become insolvent or be convicted of a criminal offence involving moral turpitude or removal from the post by virtue of which he was holding the membership.

4.6          Resignation of membership shall be tendered to the Governing Body in person to its Executive Secretary and shall not take effect until the Chairperson has accepted it on behalf of the Governing Body.

4.7          If a member of the Society changes his address he shall notify his new address to the Executive Secretary who shall thereupon enter his/her new address in the roll of member.  But if a member fails to notify his new address the address in the roll of members shall be deemed to be his/her address.

4.8          Any vacancy in the Society or in the Governing Body shall be filled by the authority entitled to make such appointment.  No act or proceedings of the Society or of the Governing Body shall be invalid merely by reason of the existence of any vacancy therein or of any defect in appointment of any of its members.

4.9          No member of the Governing Body shall be entitled to any remuneration except the Executive Secretary.

5.             AUTHORITIES OF THE STATE HEALTH SOCIETY

5.1          The following shall be the bodies and authorities of the Society:

5.2          GOVERNING BODY

5.2.1       All members of the Society as set out in para 4.1 shall constitute the Governing Body of the Society.

5.2.2       The first members of the Governing Body of the Society shall be those mentioned in Clause 6 of the Memorandum of Association.  They shall hold office until a new Governing Body is appointed according to these Rules.

5.2.3       The management of the affairs of the Society shall be entrusted to Governing Body and the property of the Society shall be vested in the Governing Body.

5.2.4       The Society may sue or be sued in the name of the Executive Secretary of the Society or of such other members as shall, in reference to the matter concerned, be appointed by the Governing Body for the occasion.

5.3          PROCEEDINGS OF THE GOVERNING BODY

5.3.1       The meetings of the Governing Body shall be held at least once in every six II months and at such time and place as the Chairperson shall decide.  If the Chairperson receives a requisition for calling a meeting signed by one-third members of the Governing Body, the Chairperson shall call such a meeting as soon as may be reasonably possible and at such place as s/he may deem fit.

5.3.2       At the annual meeting of the Governing Body the following business shall be brought forward and disposed of:

5.3.3       Every notice calling meeting of the Governing Body shall state the date, time and place at which such meeting will be held and shall be served upon every member of the Governing Body not less than twenty one clear days before the date appointed for the meeting.  Such notice shall be accompanied by an agenda of the business to be placed before the meeting provided that accidental omission to give such notice to any member shall not invalidate any resolution passed at such meeting.  In the event of any urgent business the Chairperson may call the meeting of the Governing Body at clear ten days notice.

5.3.4       The Chairperson shall take the Chair at the meetings of the Governing Body. In his/her absence, the Co-Chairperson or in his/her absence, the Vice-Chairperson will chair the meeting, failing which the Governing Body shall elect one from among the members present as Chairperson of the meeting.

5.2.5       One third of the members of the Governing Body, including the substitutes nominated under Rule 5.2.7 present in person, shall form a quorum at every meeting of the Governing Body.

5.2.6       All disputed questions at the meeting of the Governing Body shall be determined by votes. Each member of the Governing Body shall have one vote and in case of any equality of votes the Chairperson shall have a casting vote.

5.2.7       Should any official members be prevented for any reason whatsoever from attending a meeting of the Governing Body the Chairperson of the Society shall be at liberty to nominate a substitute to take his place at the meeting of the Governing Body.  Such, substitute shall have all the rights and privileges of a member of the Governing Body for that meeting only.

5.2.8       Any member desirous of moving any resolution at a meeting of the Governing Body shall give notice there of in writing to the Executive Secretary of not less than ten clear days before the day of such meetings.

5.2.9       Any business which it may become necessary for the Governing Body to perform except such as may be placed before its Annual meeting may be carried out by circulation among all its members and any resolution so circulated and approved by majority of the members signing shall be as effectual and binding as if such resolution had been passed at a meeting of the Governing Body provided that at least one third members of the Governing Body have recorded their consent of such resolution.

5.2.10     In the event of any urgent business, the Chairperson of the Society may take a decision on behalf of the Governing Body.  Such a decision shall be reported to the Governing Body at its next meeting for ratification.

5.2.11     A copy of the minutes of the proceedings of each meeting shall be furnished to the Governing Body members as soon as possible after completion of the meeting.

5.4          POWERS OF THE GOVERNING BODY

5.4.1       The Governing Body will have full control of the affairs of the Society and will have authority to exercise and perform all the powers, acts and deeds of the Society consistent with the aims and objects of the Society.

5.4.2       In particular and without prejudice to the generality of foregoing provision, the Governing Body may:

                5.5           POWERS AND FUNCTIONS OF THE CHAIRMAN OF THE GOVERNING BODY

5.5.1       The Chairman shall have the powers to call for and preside over all meetings of the Governing Body.

5.5.2       The Chairman may himself/herself call, or by a requisition in writing signed by him/her, may require the Mission Director to call, a meeting of the Governing Body at any time and on the receipt of such requisition, the Mission Director shall forthwith call such a meeting.

5.5.3       The Chairperson shall enjoy such powers as may be delegated to him by the  Governing Body.

5.5.4       The Chairperson shall have the authority to review periodically the work and progress of the Society and to order inquiries into the affairs of the Society and to pass orders on the recommendations of the reviewing or inquiry Committee.

5.5.5       Nothing in these Rules shall prevent the Chairperson from exercising any or all the powers of the Governing Body in case of emergencies in furtherance of the objects of the Society. However, the action taken by the Chairperson on such occasions shall be reported to the Governing Body subsequently for ratification.

                5.6           EXECUTIVE COMMITTEE

5.6.1       The Governing Body will constitute an Executive Committee which will be responsible for acting for and doing all deeds on behalf of the Governing Body and for taking all decisions and exercising all the powers, vested in the Governing Body except those which the Governing Body may specifically specify to be excluded from the jurisdiction of by the Executive Committee.

5.6.2       The composition of the Executive Committee shall be as follows:

o         Chairperson - Principal Secretary, Medical, Health & FW.

o         Co-Chairperson - Secretary / Special Secretary-H & FW as Mission Director

o         Joint Secretaries - Director- Public Health.

               - Director-FW.

 

Members

        Convener : State Programme Manager-NRHM

5.6.3       The Executive Committee may co-opt additional members and/or invite subject experts to its meetings from time to time.

5.6.4       Meetings of the Executive Committee shall be convened by the Convener by giving clear seven days notice in writing along with the Agenda specifying the business to be transacted, the date, time and venue of the meeting.

5.6.5       Meetings of the Executive Committee shall be held at least once a month or more frequently if necessary.

5.6.6       The minutes of the Executive Committee meetings will be placed before the Governing Body at its next meeting.

                5.6.7       The various Committees constituted by the Governing Body shall submit their reports to the Executive Committee who shall be empowered to take decisions on their recommendations.

5.7            SOCIETY SECRETARIAT AND EXECUTIVE SECRETARY

5.7.1         An IAS Officer shall be nominated as the Executive Secretary.  The Executive Secretary, with the assistance of the Principal Secretary, will establish a Secretariat of the Society consisting of technical, financial and management professionals to serve as the implementation arm of the Society.

5.7.2         The Secretariat shall consist of all such technical / management units put together and as may be determined by the Governing Body with due regard to the scope of functions as set out in Article 5 of the Memorandum of Association. 

            5.7.3         The Executive Committee of the Society will have overall responsible for planning and executing the 
                                 work of the Secretariat, for supervising the work of the technical/management units of the Secretariat, 
                                 directing and overseeing implementation through the Secretariat.

5.8          POWERS AND FUNCTIONS OF THE SECRETARIAT 

5.8.1       The Secretariat of the Society shall consist of the Mission Director and Staff of the Society, including experts and consultants. 

5.8.2       As the implementation arm of the Society, the Secretariat will be responsible for day-to-day management of the Society’s activities.  In particular, it will be responsible for performing all functions of the Society as set out in article 5 of the MoA. 

5.8.3       As a support structure for assisting Department of Health & FW of the State Government, the Secretariat shall:

6.             FUNDS OF THE SOCIETY

6.1              The funds of the Society shall consist of the following:

The assets and liabilities of all Societies merged into the Integrated Society shall be subsumed within the new Society.

 7             ACCOUNTS AND AUDIT

7.1          The Society shall cause regular accounts to be kept of all its money and properties in respect of the affairs of the Society.

7.2          The Executive Committee may cause separate Bank Accounts in respect of each scheme or separate ledgers for each scheme under one account. In such an event, the Governing Body shall prescribe written instructions relating to submission of Statement of Expenditure (SoE) for each scheme.  The separate Accounts of different Programmes could be audited by different auditors, and submitted to Programme Units separately.  However, the SPMSU will ensure one integrated audit of the State Health Society.

7.3          The accounts of the Society shall be audited annually by a Chartered Accountant firm included in the panel of Comptroller and Auditor General of India or any qualified person appointed by the Government of India/State Government and any expenditure incurred in connection with such audit shall be payable by the Society to the Auditors. The Office of the Accountant General of State may also, at its discretion, audit the accounts of the society.

7.4          The Chartered Accountant or any qualified person appointed by the Govt. of India/State Government in connection with the audit of the accounts of the Society shall have the same rights, privileges and authority in connection with such audit as the Accountant General of the State has in connection with the audit of Government accounts and in particular shall have the right to demand the production of books, accounts, connected vouchers and other necessary documents and papers.

7.5         The report of such audit shall be communicated by the auditor to the Society, which shall submit a copy of the Audit Report along with its observation to the State Government.

7.6         The Auditor shall also forward a copy of the report to the Chairperson of the Society and representative's of the Government of India on the Governing Board.

8              BANK ACCOUNT

8.1          The account of the Society shall be opened in a nationalised bank approved by the Executive Committee or in a scheduled commercial bank as may be specified by the MoHFW, Government of India.  All funds shall be paid into the Society’s account with the appointed bank and shall not be withdrawn except through a cheque, bill note, other negotiable instruments or through electronic banking (e-banking) procedures signed/electronically authorised by such authorities of the Society Secretariat as may be determined by the Executive Committee. 

 8.2          The Society shall switch over to e-banking procedures as and when the MOHFW, Government of India directs the Society to do so as the principal donor to the Society.

8.3    The Executive Committee shall authorise the Executive Secretary to operate the accounts of the Society in conjunction with another senior official from State Accounts Service preferably not below the rank of C.A.O .

9              ANNUAL REPORT

9.1    A draft annual report and the yearly accounts of the Society shall be placed before the Governing Body at next meeting for consideration and approval.  A copy of the annual report and audited statement of accounts as finally approved by the Governing Body shall be forwarded within six months of the closure of a financial year to the Chairperson of the Governing Body and Government of India representatives on the Governing Body.

 10          SUITS AND PROCEEDINGS

10.1        The Society may sue or be sued in the name of Society through its Executive Secretary

10.2        No suit or proceedings shall abate by the reason of any vacancy or change in the holder of the office of the Chairperson or Executive Secretary or any office bearer authorised in this behalf.

10.3        Every decree or order against the Society in any suit or proceedings shall be executable against the property of the Society and not against the person or the property of the Chairperson, Executive Secretary or any office bearer of the Society or GOR.  

10.4        Nothing in sub-rule 10.3 above shall exempt the Chairperson, Executive Secretary or office bearer of the Society from any criminal liability or entitle him/her to claim any contribution from the property of the Society in respect of any fine to be paid by him/her on conviction by a criminal court.

11           AMENDMENTS

11.1        The Society may alter or extend the purpose for which it is established and/or the Rules of the Society in accordance with the section 12 and other provisions of the Rajasthan Society Registration Act-1958.

11.2        The proposition for any alteration or extension to the objectives of the Society and / or the Rules must be circulated to all members of the Governing Body and must be included in the written agenda of the ensuing meeting of the Governing Body or a special meeting of the Governing Body.

11.3        No amendments shall be effective unless the proposals in this regard have been endorsed by 3/5th of the members of the Governing Body provided that such proposals have been endorsed in writing by the GoI representatives on the Governing Body either during the meeting of the Governing Body or through a written communication.

12           DISSOLUTION

12.1        The Governing Body may resolve to dissolve the Society by bringing a proposal to that effect in a special meeting to be convened for the purpose as per the provisions laid domwn under section 13 & 14 of the Rajasthan Society Registration Act-1958

                12.2        Upon the dissolution of the Society, all assets of the Society, after the settlement of all its debts and liabilities, shall stand reverted to the State Government of Rajasthan for such purposes as it may deem fit. The staff shall stand retrenched.

13           MISCLELLANEOUS

13.1        CONTRACTS

13.1.1    All contracts and other instruments for and on behalf of the Society shall be subject to the provisions of the Act, be expressed to be made in the name of the Society and shall be executed by the persons authorized by the Governing Body.

13.1.2    No contracts for the sale, purchase or supply of any goods and material shall be made for and on behalf of the Society with any member of the Society or his/her relative or firm in which such member or his/her relative is a partner or shareholder or any other partner or shareholder of a firm or a private company in which the said member is a partner or director.

13.1.3    All the provision of Rajasthan Society registration Act. 1958 shall apply to the society

13.2        COMMON SEAL

13.2.1     The Society shall have a common seal of such make and design as the Governing Body may approve.

13.3        COMPLIANCE OF STATUTORY REQUIREMENTS

 13.3.1     The Society shall register itself with relevant government agencies for the purpose of 
                  complying with the statutory requirements including regulations governing deduction of tax at 
                  source relating to the staff, consultants and experts employed by it and/or consultancies / 
                  contracts awarded by it in the course of performance of its tasks.

13.4        GOVERNMENT POWER TO REVIEW

                13.4.1     Notwithstanding anything to the contrary contained in these Rules, the Ministry of Health & FW, Government of India, as the principal donor to the Society, may appoint one or more persons to review the work and progress of the Society and hold enquiries into the affairs thereof and report thereon, get the accounts of the society audited by the internal audit parties of the Chief Controller of Accounts, MoHFW, GoI, and issue directions, as deemed appropriate, to the Society.

                13.4.2     The Chairman of the Governing Body shall have the right to nominate one or more persons to be part of the review / enquiries.

                13.4.3     The progress review reports and / or enquiry reports shall be included in the written agenda of the ensuing meeting of the Governing Body.

Members of State Health Society

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1 Chief Secretary Chairperson
2 Additional Chief Secretary (Development) Co—Chairperson
3 Principal Secretary-Medical Health & F.W. Vice-Chairperson
4 Principal Secretary-Finance Member
5 Principal Secretary-DWCD Member
6 Principal Secretary-Social welfare and Tribal Area Development Member
7 Principal Secretary-Urban Development Member
8 Principal Secretary-Panchayati Raj & Rural Development Member
9 Secretary-PHED Member
10 Secretary Ayurved Member
11 Secretary Planning Member
12 Representative of MOHFW, GOI Member
13 6 Non official members (MNGO Representatives/ public Experts/medical Associations) to be nominated by hon’ble HM Member
14 Representatives of Development partners Member
15 Regional Director of GOI Member
16 Director-NRHM Member